The 4-Hour Workweek: Escape 9–5, Live Anywhere, and Join the New Rich - Expanded and Updated

yourself enough to ask for more independence on a trial basis. Have practical “rules” prepared and ask the boss for the sale after surprising him or her with an impromptu presentation. Remember the Puppy Dog Close—make it a one-time trial and reversible.

For the entrepreneur or manager, give others the chance to prove themselves. The likelihood of irreversible or expensive problems is minimal and the time savings are guaranteed. Remember, profit is only profitable to the extent that you can use it. For that you need time.

TOOLS AND TRICKS

Eliminating Paper Distractions, Capturing Everything

Evernote (www.evernote.com)

This is perhaps the most impressive tool I’ve found in the last year, introduced to me by some of the most productive technologists in the world. Evernote has eliminated more than 90% of the paper in my life and eliminated nearly all of the multiple tabs I used to leave open in web browsers, both of which distracted me to no end. It can clear out your entire office clutter in one to three hours.

Evernote allows you to easily capture information from anywhere using whatever device is at hand, and everything is then searchable (read: findable) from anywhere. I use it to:

Take photographs of everything I might want to remember or find later—business cards, handwritten notes, wine labels, receipts, whiteboard sessions, and more. Evernote identifies the text in all of these pictures automatically, so it’s all searchable(!), whether from an iPhone, your laptop, or the web. Just as one example, I can store and find the contact information from any business card in seconds (often using the built in iSight camera on Mac to capture it), rather than spending hours inputting it all into contacts or searching through e-mail for that lost phone number. It’s mind-numbing how much time this saves.

Scan all agreements, paper articles, etc., that would otherwise sit in file folders or on my desk. I use the Mac Fujitsu ScanSnap miniscanner (http://bit.ly/scansnapmac), the best I’ve found, which scans all of it directly to Evernote in seconds with one button.

Take snapshots of websites, capturing all text and links, so that I can read them offline when traveling or doing later research. Get rid of all those scattered bookmarks, favorites, and open tabs.

Screening and Avoiding Unwanted Calls

GrandCentral (www.grandcentral.com) and YouMail (www.youmail.com)

In a world where your physical address will change more often than your cell phone number (and e-mail), it can be disastrous if your number becomes public or gets in the wrong hands. Enter GrandCentral, which will give you a number with the area code of your choosing that then forwards to your own phone(s). I now give a GrandCentral number to anyone besides family and close friends. Some of the benefits:

Identify any incoming number as unwanted, and that caller will then hear a “number not in service” message when attempting to call you.

Customize your voicemail message to individual callers (spouse, boss, colleague, client, etc.) and listen in on messages as they’re being left, so you can “pick up” if the message is worth the interruption. Call recording is also an option.

Use an area code outside of your hometown to prevent people and companies from finding and misusing addresses you’d prefer to keep private.

Establish do-not-disturb hours, when calls are routed directly to voicemail with no ring.

Have voicemail sent to your cell phone as SMS (text messages).

YouMail, another option, can also transcribe voicemails and send them to your phone as text messages. Getting calls while stuck in a time-wasting meeting? No problem: Respond to voicemails via SMS during the meeting so you’re not stuck returning calls afterward.

One Shot, One Kill Scheduling Without E-mail Back-and-Forth

Few things are as time-consuming as scheduling via e-mail. Person A: “How about Tues. at 3 P.M.?” Person B: “I can make it.” Person C: “I have a meeting. How about Thurs.?” Person D: “I’m on a con-call. How about 10 A.M. on Fri.?” Use these tools to make scheduling simple and fast instead of another part-time job.

Doodle (www.doodle.com)

The best free tool I’ve found for herding cats (multiple people) for scheduling without excessive e-mail. Create and poll in 30 seconds with the proposed options and forward a link to everyone invited. Check back a few hours later and you’ll have the best time for the most people.

TimeDriver (www.timedriver.com)

Let colleagues and clients self-schedule with you based on your availability, which is determined by integration with Outlook or Google Calendar. Embed a “schedule now” button in e-mail messages and you’ll never have to tell people when you can make a call or meeting. Let them see what’s open and choose.

Choosing the Best E-mail Batching Times

Xobni (www.xobni.com/special)

Xobni—inbox spelled backwards—is a free program for putting Outlook on steroids. It offers many features, but the most relevant to this chapter is its ability to identify “hotspots,” or periods of time when you receive the bulk of e-mail from your most important contacts. These “hotspots” are batching times that will enable you to keep critical contacts (clients, bosses, etc.) smiling even while you reduce checking e-mail to 1–3 times per day. It will also populate your contacts automatically by pulling phone numbers, addresses, etc., from separate e-mail buried in the inbox.

E-mailing Without Entering the Black Hole of the Inbox

Don’t enter the black hole of the inbox off hours because you’re afraid you’ll forget something. Use these services instead to keep focused, whether on completing a critical project or simply enjoying the weekend.

Jott (www.jott.com)

Capture thoughts, create to-do’s, and set reminders with a simple toll-free phone call. The service transcribes your message (15–30 seconds) and e-mails it to whomever you want, including yourself, or to your Google calendar for automatic scheduling. Jott also enables you to post voice message links to Twitter (www.twitter.com), Facebook (www.facebook.com), and other services that tend to consume hours if you visit the sites themselves.

Copy talk (www.copytalk.com)

Dictate any message up to four minutes and have the transcription e-mailed to you within hours. Excellent for brainstorming, and the accuracy is astounding.

Preventing Web Browsing Completely

Freedom (http://www.ibiblio.org/fred/freedom/)

Freedom is a free application that disables networking on an Apple computer for 1–480 mintues (up to eight hours) at a time. Freedom will free you from the distractions of the Internet, allowing you the focus to get real work done.

Freedom enforces freedom; a reboot is the only method for turning Freedom off before the time limit you’ve set for yourself. The hassle of rebooting means you’re less likely to cheat, and you’ll be more productive. Experiment with the software for short periods of time at first (30–60 minutes.)

COMFORT CHALLENGE

Revisit the Terrible Twos (2 Days)